Getting started

First launch asks for your Name and an optional Reference Number. Your name is appended to reports and exports.
The welcome page shows a quick overview of the app. Tap Get Started to open the three main tabs: Receipts, Reports and Settings.

You can reopen the welcome page any time from Settings → About → Show Startup Screen, and read this guide in-app from Settings → About → User Guide.

Adding a receipt

Tap + on the Receipts tab and fill in:

Merchant — who you paid
Amount and Currency
Tax (optional) — VAT or sales tax; the scan can fill it in
Category — Dining, Transport, Lodging, Mileage Allowance, etc.
Date
Report — the report this receipt belongs to (optional). The app remembers your last choice.
Notes — anything else

Mileage Allowance

Choose Category → Mileage Allowance to log travel:

Enter From and Destination
Enter the Distance and pick km or miles
Enter the Rate per unit (e.g. €0.45/mile)
The Total is calculated automatically

The last-used rate and unit are remembered and prefilled for your next mileage receipt.

Photos and files

Scan with Camera — Apple's document scanner: point the camera at the receipt and it auto-detects the edges, crops and straightens it automatically.
Choose from Library or Take Photo to attach a photo of the paper receipt.
Attach PDF or Text File to add a digital receipt (up to 20 MB).
Photos are stored in the database, automatically resized (max 2000 px) to keep the app small and fast. Photos added by older versions are compressed automatically once.
Large PDFs: when you attach a PDF over 400 KB, the app asks whether to Compress it (smaller file, but text becomes an image) or Keep Original.

Scan a receipt (OCR)

Attach or take a photo.
Tap Scan Receipt.
The app reads the photo on your device and fills in the merchant, amount, tax, currency and date — plus the merchant's phone number in Notes, if one is printed.
Check the filled values and tap Save.

Scanning never sends anything to a server. It only fills fields you left empty, and everything stays editable.

Viewing receipts

Tap any receipt to see:

Details — merchant, date, category, amount, tax, report
Notes
Receipt File — attached PDF or text file, shown inline (tap to open full screen)
Photo — tap to zoom (pinch and pan, double-tap to reset)

In the list:

A red PDF badge or blue TXT badge marks receipts with attached files
Mileage receipts show their From → Destination on the thumbnail
The Filter button at the top lets you show all reports, one report, or unassigned receipts
A running total for the current filter is shown at the bottom
The share button (top-left) exports the currently filtered receipts as CSV or ZIP

Reports

On the Reports tab, tap + to create a report (name, optional date range, notes).
Assign receipts to a report when adding or editing them.
A report shows its total, a per-category breakdown, and its receipts, together with your Name and Reference Number.
Export CSV — the report as a spreadsheet (your name and reference are included at the top).
Export ZIP — the CSV plus every attached PDF/text file and photo in the report.
Export and backup filenames include your name.

Settings at a glance

Currencies & Exchange Rates — base currency and all exchange rates
Categories — add, delete and review your receipt categories
Date Format — UK (31/12/2026, default) or US (12/31/2026); used everywhere (receipts, reports, exports)
Security — the app lock (Face ID / Touch ID)
Data — backup, restore, reset and delete
About — user guide, terms of use and database information

Currencies & exchange rates

Base Currency is what all totals are converted into.
Tap a rate and type a new number, then tap the green ✓ to save.
Tap a currency name to rename it, or add new currencies with Add Currency.

Categories are managed in Settings → Categories (add new ones, or delete unused ones).

Backup & restore

Backup Database — saves everything (receipts, photos, files) to a single .zip file you can keep in Files, iCloud or send by email.
Restore from Backup… — replaces the current data with a backup file. Type RESTORE to confirm.
Reset Database — replaces everything with the bundled demo data (type RESET).
Delete All Data… — permanently erases the whole database and restarts the app fresh. The app recommends creating a backup first, and you must type DELETE to confirm.

Security & privacy

App lock: turn on Require Face ID / Touch ID in Settings → Security. Re-Seat locks whenever you leave the app, and unlocks with Face ID, Touch ID or your device passcode.
App switcher privacy: the contents of Re-Seat are hidden in the iOS app switcher, so your receipts never show in the app snapshot.
Terms & Privacy: read them any time in Settings → About → Terms of Use / Privacy Policy.

Deleting safely

Receipts: swipe left → Delete → confirm. You can tap Undo for a few seconds afterwards.
Reports: delete a report only (receipts are kept, unassigned), or delete the report and its receipts. You must type the report name — and for the second option also "I Agree" — before the button enables.

Support

Website: https://re-seat.ie (guides, privacy policy and news)
Email: john.b.walsh@gmail.com

Privacy

All data (receipts, photos, PDFs, text files, your name) lives in one SQLite database on your iPhone.
Re-Seat's database engine is SQLite (public domain).
OCR scanning uses Apple's on-device text recognition — no network, no accounts, no tracking.
Your backup file is yours; the app never uploads anything.